It gets worse, as it is so easy to share content, both internally and externally, that users inadvertently disclose confidential data and files to the wrong people, say by uploading or moving files into a folder that has already been shared externally.
Deltascheme has a wealth of skills and experience in helping organisations quickly establish an information governance framework to ensure the business objectives and benefits of Microsoft 365 are achieved with content properly managed and protected. We work with key stakeholders and representatives from the business, IT, and information management to define the key design and security principles and identify the key roles, responsibilities, and competencies. This is used to create a training and communications needs analysis and adoption plan. As part of the roll out, we deliver training, write crib sheets for ‘owners’ and ‘end users’ or create a ‘learning portal’ with pages and guides tagged by activity, role, and product.
Establishing information governance takes time and requires an ongoing commitment and resourcing. To address the immediate information security risks, we work with IT and information governance to strengthen the Microsoft 365 tenancy security settings, control Microsoft 365 Teams and Group provisioning and establish permission models.
Information Governance may also encompass Records Management requirements which are largely catered for in the Security and Compliance Centre. For example:
Migration of HP Trim documents to SharePoint O365
Migration from SharePoint 2013 to Office 365
SharePoint EDRMS, case management and auto-classification of sensitive content
Integrated SharePoint EDRMS and Dynamics Case Management Solution